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Setting up a finance team for success – from a fintech founder

Written by on November 11, 2021

Setting up a finance team for success – from a fintech founder

Setting up a finance team for success – from a fintech founder

Getting robust monetary infrastructure in place is crucial from the beginning. Right here’s a step-by-step information, drawn from my expertise as a fintech founder in addition to a whole bunch of conversations with startup CFOs.


Take strain off the founders

Within the early days, monetary duties like administering payroll, tax and investor relations typically fall to the founders. The instruments they use act as a mini finance division. For instance, accounting software program Xero is a standard answer.

As soon as issues are off the bottom, an early rent is commonly a head of operations or finance. Earlier than fascinated about progress or funding, that particular person’s first job is to inject course of and tackle administrative monetary duties that eat right into a founder’s valuable time.

This varieties the primary constructing block of an organization’s finance perform. Get it proper, and also you’ll set a constructive tone for the CEO-CFO relationship and pave the best way for progress.

Lay down foundations early

As their crew expands, the CFO can delegate the executive duties and give attention to constructing a finance operation that may deal with fast progress. This implies adopting a spread of instruments that carry out key processes and might scale with your corporation.

Some providers that we’ve discovered notably helpful embrace ChargeBee to automate invoices and billing for subscriptions, Metabase for information analytics and visualisation, Bamboo HR for all issues individuals, and our personal platform, Cledara, to handle all our SaaS subscriptions in a single place.

Nothing takes the place of pondering forward. Every thing you do at this stage can pay dividends as you develop and scale – when issues get a lot tougher to implement. 

Mid stage

Insource to draw funding

As your organization grows, you may give attention to hiring, rising gross sales, and increasing into new markets. 

This requires funding, which comes with a complete new stage of economic scrutiny. Investor experiences demand in-depth qualitative and quantitative insights from throughout the enterprise, together with quick access to correct income, bills, and gross sales figures.

At this stage, finance groups ought to cut back on contractors and search for everlasting hires to deliver duties like payroll and accounting in-house. Different new crew members ought to give attention to monetary planning to offer extra oversight.

Nevertheless, any tax-related points are finest dealt with by an exterior guide at this stage given the complexity in matters and variations throughout jurisdictions.

Discover a instrument to handle fairness

Providing fairness to draw and retain prime expertise is a should for many early stage firms. Failure to handle inventory choices accurately can have large penalties for each shareholders and the corporate, draining sources and creating inside bottlenecks.

To keep away from this, we advocate platforms like Capdesk and Carta to handle cap tables, shareholder registers, and worker shares. Don’t wager on a messy spreadsheet and hope for the most effective. Your time, fairness, and workers are too useful.

Generally, handbook steps nonetheless have a spot

Sadly a sublime instrument doesn’t exist for each single course of. This implies your finance crew should get inventive and use their expertise to button issues up. 

Our head of finance, Elizabeth Bliss, makes use of a number of of her personal Excel fashions to crunch numbers and reply the robust questions. For instance, in addition to subscriptions income, Cledara additionally processes interchange income for software program charged to our virtual debit cards. Our accounting software program doesn’t have the flexibility to calculate this determine, so Elizabeth makes use of one in all her personal fashions to foretell and reconcile income after which replace our financials. 


Enable the CEO to step again from funds

To scale successfully, monetary choices must be made swiftly. 

If bottlenecks kind, they will create monetary catastrophes: funding gives pulled, worldwide expansions postponed, or a key rent misplaced to a competitor. Regardless of our greatest intentions, we founders are normally the bottleneck as scale occurs.

On the scaleup stage, the CFO ought to log out on necessary monetary choices, nevertheless it takes lots for a CEO to relinquish that management. To get there, finance heads should dedicate time to fostering a wholesome, clear working relationship with management to construct belief. 

Don’t simply current the numbers. Go for a espresso, verify in with one another, ask how the household is doing. Take the time to construct a stable basis of belief and mutual respect which is crucial for if you’re within the trenches, scaling the enterprise. Your CEO wants you to step up and take key tasks off their shoulders…they usually might have a little bit persuading and encouragement to get there.

Decide an accountant that may scale with you

At a sure level, sure monetary facets of the enterprise will change into advanced sufficient to require particular experience. Working example: fundraising.

It’s necessary to search out an accountant who can do greater than shut the books every month. You’ll desire a agency that may help planning and pitching, act as a sounding board for funding methods, and supply bulletproof technical data.

Hack the system 

There might come a degree if you outgrow a selected instrument, however upgrading to one thing extra sturdy isn’t within the playing cards simply but. For instance, Xero is an extremely highly effective accounting platform for startups, however after a few thousand transactions, rising pains emerge.

The subsequent step up is usually Netsuite, which might value over £100,000 to put in, and requires the entire finance crew to study a brand new approach of working throughout a key progress interval.

So that you may want to search out methods to optimise what you have got. By crowdsourcing completely different ways, Cledara’s finance crew has discovered methods to increase Xero’s capability to course of extra transactions with a little bit creativity on our aspect.

With the correct method, your monetary infrastructure might be put in on the outset. For us – and, I’d argue, for any fast-growth, early-stage firm – that is completely key. Making an attempt to reactively amend processes and methods is doing issues the mistaken approach round. Set your self up as you imply to go on. 

And naturally, make sure to ask for assist from different CFOs and finance leads. I’ve at all times discovered them a pleasant bunch!

Cristina Vila Vives is CEO and cofounder of Cledara

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